On Thursday, Nov. 12, from 4 to 8 p.m., the Majestic Ballroom at the Hilton Palm Beach Airport in West Palm Beach is set to host the Palm Beach Business Expo, a room of exhibitor tables that the organizer describes as skirted and fitted with two chairs and a small sign. The evening is run by Biz To Biz Networking, an organizer that stages networking nights and business expos across South Florida. Guests get in free, according to the organizer’s listings. Businesses that want a table pay, and the price ladder is published on the organizer’s own site, starting at $250.
That pairing, no cost to look around and a low price to be looked at, makes the expo an inexpensive way to test a question many small operators ask before the holidays: does standing in a room with strangers produce customers? This guide separates the two ways to take part, attending and exhibiting, and walks through the money, the organizer’s rules, the preparation and the follow-up. It also explains why a table should not be bought until the organizer has confirmed that space is open and spelled out the terms.
What the Evening Is, and Where
The expo is a single four-hour block on a weeknight, which suits owners who cannot leave a shop or job during the day. The organizer’s product page puts the event in the Majestic Ballroom and describes “10,000 sq. ft. of Exhibitor Space,” a size that is the organizer’s own claim. Its Meetup listing says the event brings together businesses from Miami-Dade, Broward and Palm Beach counties, and calls the location I-95 and Southern Boulevard. The organizer says exhibitors can be “from Small to Large” and that all types of companies are welcome.
One detail needs a second look before anyone sets a navigation app. The venue fields on the organizer’s page, on Meetup and on both Eventbrite listings give the address as 150 Australian Avenue, West Palm Beach, ZIP 33406. The body text of the Meetup and Eventbrite descriptions says 130 Australian Ave. Hilton’s own listing for the hotel uses 150 Australian Avenue, so 150 is the number to trust, though the hotel appears under several names, including Hilton Palm Beach Airport on Meetup, Palm Beach Hilton Airport Hotel on Eventbrite and Hilton Palm Beach PBI on Hilton’s site. The organizer’s listings say parking is free, and Hilton’s page lists complimentary self-parking, but confirm that for the evening itself.
Free to Walk In, With Rules About Paper
For guests, the organizer’s message is plain. Meetup says “FREE ADMISSION FOR GUESTS,” and the Eventbrite listings carry the words “FREE TICKETS” in their titles. There are two Eventbrite pages for the same evening with the same date, hours and venue, so a guest who finds either one is looking at the same event. The organizer’s listings also advertise prizes, which they put at over $5,000, but they do not say what the prizes are or how winners are chosen, so nobody should plan a trip around them.
The same listings talk about “hundreds of attendees,” which is the organizer’s description. No attendance figure is published, and an owner deciding how much to spend should treat the crowd size as unknown until the evening shows what it is.
The rules for paper deserve attention from both sides of the table. The organizer’s text says: “Solicitation from the public is strictly prohibited to business cards only.” It then adds that “No other hand outs or any other materials are authorized to be distributed at any Biz To Biz Expo by attendees (public)”. In practice, a guest should arrive with business cards and nothing else. Exhibitors, by contrast, are described as welcome to display promotional materials, giveaways, drawings and samples at their tables. The organizer also asks multilevel marketing companies to call before signing up, using the number 954-838-9644.
The Exhibitor Ladder, Rung by Rung
The organizer publishes its prices, which is not a given for expos of this kind. The four basic spaces, each listed as including two chairs and a small table sign, climb from a 6-foot table to a 10-by-20 space. Multi-expo bundles and a top-tier sponsorship level sit above them.
| Option | Listed price | What the organizer lists |
|---|---|---|
| 6 ft sponsor table | $250 | Two chairs and a small table sign |
| 8 ft sponsor table | $350 | Two chairs and a small table sign |
| 10 by 10 space | $575 | Two chairs and a small table sign |
| 10 by 20 space | $975 | Two chairs and a small table sign |
| Three Expo Special, 6 ft tables | $650 | A 6 ft table at all three expos |
| Three Expo Special, 8 ft tables | $950 | An 8 ft table at all three expos |
| Gold sponsorship | $2,500 | A 10 by 10 space in a prime location with a 6 ft or 8 ft table and two chairs, the company logo on media advertising, webpage and promotions, one year of Biz To Biz VIP membership and a full-page ad in the organizer’s magazine |
The product page also offers an electric option, and its listed prices run $95 higher at each size, from $345 for a 6-foot table to $1,070 for a 10-by-20 space. A four-expo bundle of 6-foot tables appears at $865 without electric. The organizer’s page does not say which three or four expos the bundles cover. Its shop lists other Biz To Biz expos at the Broward County Convention Center in Fort Lauderdale on Oct. 13, Dec. 1 and Jan. 19, but nothing on the Palm Beach page ties the bundle to those dates, so ask.
Two terms matter before any money moves. The page states “No Refunds on exhibitors sponsor tables,” and it adds “No sharing of space.” An owner who planned to split a 10-by-10 with a neighbor, or who might need to back out, should settle both points first.
Attend First or Exhibit: Choosing Your Seat
Attending is the lower-risk way in, and the better choice for an owner who does not yet know whether this crowd resembles the customers the business wants. A guest can read the room for free, see which kinds of businesses take tables, watch how exhibitors handle a four-hour evening, and collect a few conversations. It costs an evening and a stack of cards, and it tells you whether the next expo deserves a table.
Exhibiting makes sense for an owner with something simple to show and a clear next step to offer: a service that can be explained in a sentence, a product that can be sampled, a booking that can be made with a phone. The $250 table is the cheapest published way to find out. Whether it pays back depends entirely on what a customer is worth to a given business, so the simple arithmetic is to divide the table price by the value of one new client and decide how many good conversations that implies.
Some owners should probably skip it. A business that cannot staff a table for the full four hours has little reason to rent one, since an unstaffed table in the last hour is a cost with nothing to show for it. Owners whose customers are mostly government agencies or large corporate buyers will find a different format at the Palm Beach Partners Business Matchmaker, the structured buyer event set for Oct. 2 at the Palm Beach County Convention Center. The expo’s own pitch, in the organizer’s words, is a chance to showcase “products and services” and to meet “potential customers,” closer to a public trade show than a procurement meeting.
Preparing a Table That Works in Four Hours
Preparation starts with the table size. A 6-foot table fits a banner, a sample tray and a sign-up sheet; the larger spaces suit displays that need floor room. Before ordering banners or shelving, ask the organizer how deep the table is, where an electric outlet would sit and what time exhibitors can load in, none of which the page publishes.
The strongest tables tend to do three things well. They state the offer in a few words that can be read from the aisle. They give a visitor a reason to leave contact details, and the organizer’s own page mentions drawings as welcome, which suits a fishbowl of cards or a sign-up sheet. And they attach a deadline to the offer, which matters in an expo that the organizer pitches around “the upcoming holidays and the New Year.” A seasonal offer with a stated end date gives both sides a reason to act. Owners who plan food or drink samples should ask the organizer and the hotel what is allowed, since the page lists samples generally and says nothing on food rules.
Guests need less. Bring business cards, decide in advance which kinds of business you came to meet, and set a modest goal, such as a handful of real conversations instead of a pocket full of cards. A guest who arrives with a list of three business types to find will use four hours better than one who wanders.
After the Doors Close
The expo’s value is decided in the week afterward. Sort the contacts within a day or two, while faces and conversations are fresh, and write each person a short note that mentions what they said. A generic mass email to everyone who dropped a card in a bowl turns a conversation into a mailing list, and it is the least effective version of follow-up.
Track outcomes so the evening can be judged. Note how many conversations led to a call, how many calls led to a quote and how many quotes turned into work. If an owner is considering one of the multi-expo bundles, the numbers from a single evening are a better guide than the discount. A bundle priced below four separate tables is only a bargain if the first table produced something worth repeating.
November is crowded with rooms competing for owners’ time. The Get Equipped AI Summit runs Nov. 13 to 15 in Fort Lauderdale, the day after the expo, and the Vertical Software Summit takes place Nov. 4 and 5 in Miami. Owners weighing several of them can ask the same question of each: does the crowd look like my customers?
What to Settle With the Organizer First
The published prices and the open product page do not establish that a table of a given size is still available. The organizer’s page lets a visitor select every size and carries no sold-out notice, and the Eventbrite listings show tickets on sale, but none of them says how many tables remain. Before anyone pays, call the number the organizer publishes on its site, 954-838-9644, or write to the address it lists, info@biztobiznetworking.com. Ask whether tables of your size are still available, what the total comes to with electric if you need it, which expos a bundle covers, what load-in and teardown times apply and what rules govern samples, signs and giveaways.
Whether the evening pays off will depend on what a business sells and who walks in. The published numbers set the cost of finding out. The answers to those questions determine what the table includes and what the owner is committing to.
Key Facts for Owners and Search
- Event: Palm Beach Business Expo, also listed as the Palm Beach Business Trade Expo, organized by Biz To Biz Networking.
- Date and time: Thursday, Nov. 12, 2026, 4 to 8 p.m.
- Venue: Majestic Ballroom, Hilton Palm Beach Airport, 150 Australian Ave., West Palm Beach, FL 33406. Some listing text says 130; the venue fields and Hilton’s listing say 150.
- Guest admission: Free, per the organizer’s Meetup and Eventbrite listings. Parking is described as free in the organizer’s listings.
- Exhibitor prices (organizer’s listed prices): 6 ft table $250; 8 ft table $350; 10 by 10 space $575; 10 by 20 space $975; Three Expo Special with 6 ft tables $650; with 8 ft tables $950; Gold sponsorship $2,500. Electric adds $95 at each size on the product page.
- Terms stated by the organizer: No refunds on exhibitor sponsor tables; no sharing of space; guests may hand out business cards only; multilevel marketing companies are asked to call before signing up.
- Organizer contact as published: 954-838-9644; info@biztobiznetworking.com.
- Availability: No sold-out notice on the organizer’s page or the Eventbrite listings, and no count of remaining tables. Confirm with the organizer before paying.
- Best fit: Small operators who want a low-cost, in-person lead test and can staff a table for four hours.
- Not published: An agenda beyond the 4 to 8 p.m. window, an attendance count, load-in times or table dimensions.
